Organizing a business meeting during a major international event like Expo 2025 Osaka presents unique challenges and opportunities. Whether you're a business professional, exhibitor, or visitor, having a clear plan and knowing your options for meeting spaces, logistics, and services will maximize your success. This comprehensive guide provides practical steps and insider advice on how to organize effective business meetings during Expo 2025 Osaka, ensuring your event runs smoothly and your goals are met.
Choose venues close to Expo sites like Yumeshima for easy access.
Proximity reduces travel time and maximizes attendee convenience. Look for spaces within a 10–15 minute walk of the main entrances.
Book in advance to secure space during the busy Expo period.
Demand peaks during Expo 2025—reserve at least 2–3 months ahead. See our ATC Meeting Rooms reservation guide for step-by-step instructions.
Ensure Wi-Fi, AV equipment, and catering services meet your needs.
Check bandwidth, projector/laptop hookups, and dietary options in advance. Confirm availability of on-site technicians.
Factor in shuttle services and local transit options for participants.
Osaka’s shuttle buses, subways, and ferries can get attendees there on time. Share route maps and timetables ahead of time.
Coordinate with Expo schedules and public holidays to avoid conflicts.
Peak Expo days and Japanese national holidays can impact attendance. Consult the Event industry market report for calendar insights.
For step-by-step booking instructions, see our ATC Meeting Rooms reservation guide or consult the Event industry market report .
Organizing successful meetings during Expo 2025 is vital because it allows you to connect with key stakeholders, partners, and clients in a dynamic environment. With thousands of global participants converging on Osaka, timely and efficient meetings can leverage this momentum for business growth and networking. Well-planned meetings during the Expo can help seal deals, share innovations, and build relationships in ways digital communication alone cannot. Learn more in our blog post on business events in Osaka or visit the Osaka Tourism Official Site.
Attendees frequently report that having on-site logistics (venue selection, transport guidance, and timing) planned in advance made their meetings noticeably smoother and more productive. Prioritizing location and timing around Expo activities reduces travel friction and opens more opportunities for serendipitous networking.
| Venue | Meeting Room Details | Pricing (Approximate) | Notes |
|---|---|---|---|
| ATC (Asia & Pacific Trade Center) | Variety of conference rooms, including an International Conference Hall. | From ¥28,000 per room/day | Large complex near Expo site. Prices vary by size & duration. |
| INTEX Osaka | Multiple conference rooms, incl. International Conference Hall. | From ¥11,000 for small room/day (9:00–20:00) | Largest exhibition venue in Western Japan; smaller rooms more affordable. |
| Hotel Fukuracia Osaka Bay | 32 meeting rooms with modern amenities for training & events. | Contact for pricing | Osaka Bay area hotel designed for conferences & seminars. |
| Servcorp | Fully-equipped meeting rooms, boardrooms & day offices. | From ¥500/hour; day offices from ¥5,500/day | Global provider with prestigious Osaka locations & support staff. |
| Regus | On-demand meeting rooms, private day offices & training rooms. | From ¥500/hour | Flexible options, well-connected by public transport. |
| Swissôtel Nankai Osaka | 17 function spaces & meeting rooms. | Contact for pricing | High-end option in Namba with excellent catering services. |
“The AV setup was flawless and the staff were incredibly helpful.”
The high-speed Wi-Fi and projector quality let us focus on our presentation, not the tech!
“Booked months ahead and got a great rate plus custom seating layout.”
Having flexible hours and lunch box catering simplified our day-long summit planning.
ATC ExBox coworking details · Bounce luggage storage partnership
Efficient transportation is essential for smooth business meetings during Expo 2025:
Direct shuttle service from ATC to Expo’s Yumeshima West Gate.
Stations: Sakurajima and Yumeshima on Osaka’s metro & train networks.
ATC offers about 1,200 parking spaces with affordable rates.
See the ATC shuttle bus schedule and fare details or the Osaka public transportation guide .
Catering services at ATC meeting rooms
Reserve rooms and services at least 6 months ahead, or up to a year for large meetings.
Share precise meeting times, venue details, and transportation instructions with attendees.
Check internet connectivity and AV equipment before the meeting starts.
Decide on seating arrangements (theater, classroom, U-shape) to maximize engagement.
Prepare alternatives for tech or space issues ahead of time.
Send meeting notes and action items promptly to reinforce outcomes.
Blog post on meeting preparation checklist · Industry best practices for event planning
Bounce app integration at ATC ExBox ensures your bags are safe and accessible.
Direct service from ATC to all Expo venues keeps you on schedule.
Fully equipped spaces with high-speed Wi-Fi and AV gear for your presentations.
Boxed lunches, coffee service, and staff support keep your meeting professional.
International credit cards accepted—no hassle when you arrive.
Learn more about all ATC services · Integrate with the Bounce app.
Successfully organizing a business meeting during Expo 2025 Osaka involves early planning, choosing the right venue, coordinating transportation and catering, and leveraging available services for maximum efficiency. ATC provides a strategic location, modern facilities, and flexible options designed specifically for Expo attendees and exhibitors. By following this guide, you can ensure your meetings are productive, professional, and hassle-free.
Robert Paul Tarczynski
Project Manager Associate , Marketing specialist for ExBox
